Document Management System

Get organised. Simply.
ORGANISE YOUR WORKSPACE Emails, paper and / or electronic documents - stored in one place locally or in the CloudDocuments are Indexed, made searchable and easily found using a PC, Tablet or Mobile DeviceDocuments are encrypted ensuring that information is kept safeEasy sharing with colleagues, while keeping selected documents private Ideal for small business, departmental or home use Easy to upgrade OFFICIODM PRO ON THE MOVE Free mobile app – Use Officio DM Pro wherever you are Available for iOS, Android and Windows devices.

We have authorized Reseller of file stream software in India. Providing Quality Document Management System (QDMS) to manufacturing industries, Healthcare, Educational institutes, Service sector, Construction houses etc.

Why document management.?
Document Management is a computerized document organizing system for both electronic and paper files. Conventional computer documents and paper filing can be replaced with a responsive, interactive, electronic virtual filing cabinet that performs with far greater efficiency.

Index File Classification:
Indexing using customized cabinets creates an organized, well-structured filing system and makes future retrieval simple.

Store Intelligent Archiving:
Long-term and reliable document storage is one of the first benefits of implementing a paperless Document Management system.

Retrieve Speedy Retrieval:
Find documents quickly by searching for files using allotted index names (or parts of) or text within the document. Document Management system is a powerful and flexible search function to aid retrieval for individual or groups of documents.

Manage Administration and Security:
Which documents can be read and what actions performed on them is dependent on the user permissions granted by the system administrator.

Application of file stream:

• Health Insurance
• Law enforcement
• Financial Services
• Local government
• Building and Planning
• Hospitals
• Industries
• School and Colleges
• Tourism
• Entertainment Industry
• Telecom Sector
• Manufacturing and Engineering
• Defense
• Banks

Challenge:
It is a mammoth task to remember the exact Calibration date of equipment from the heap when required. The Quality department is facing the problem of tracking the calibration date of equipment. It costs them a lot of embarrassment. Kairee Systems Pvt. Ltd. (Kairee) is into the business of Document Management. We have a team of expert in software development with upcoming technologies; we are specialized in Calibration Management System. Locating an equipment and get it calibrate on time is a major concern of logistic and engineering companies. Their people spent most of the time to locate the equipment and track its calibration date. With CDMS it is very easy.

How the CDMS works.?
Calibration Software is a web-based application used to maintain the track of calibration equipment used on various lines. The document is scanned outside of the system in PDF format (only) and uploaded into the system. Once the document is uploaded into system user can view the document in the browser and enter index fields and index the document.

Administration:

• Create User
• Manage Vendor
• Manage Line
• Manage Equipment master data

Selecting Documents:

• Collection of calibration certificate at a centralized place for scanning.

Indexing:

• Calibration certificate needs to upload into a system which has been displayed by using PDF viewer. Then the user needs to select the equipment unique identifier from drop down (Equipment Master), the select vendor then enters the calibrated date and recommended due date and remark against the uploaded PDF and index it manually.

 

Email:

• The system will auto-generate email at the time of indexing and send it to Line in-charge to remind next recommended calibration date.
• Admin can also send bulk email to Line in-charges to remind their pending equipment for calibration.

Reports:

• Admin can view reports for Line wise, Vendor wise equipment pending for calibration and also can send a reminder in the form of an email.

Filestream's document management systemThe success of any business depends on the efficiency of its document management systems. If documents are lost or misfiled, or it takes too long to process customer orders and pay suppliers, it can slow a business down, lose customers and even bring an operation to a standstill.The paperless office is now a very real propositionThe paperless office that was promised, never quite materialised. The problem was that until recently, document management software and document management systems weren't up to the job. That has now changed. Filestream has learnt, through experience and customer consultation, what companies are really looking for.The latest File Stream document management system is here and delivers what is needed., The software’s flexibility and versatility can provide a true, paperless solution for whatever documentation is required.If hard copies are required, there is no need to have the paper documents stored taking up valuable space. Instead, just search for them and print them as required. It is a reality that the vast majority of filed documents are never looked at again but need to be kept just in case.So much more than just a filing systemFilestream's document management system is not just about filing though. With all of the time saving functionality that electronic document management offers, it can free staff to undertake more productive and important tasks.Here are some examples of how the latest File Stream document management software can help a business or organisationPaper and computer generated document files including Emails can be stored in one easy to access location. Once filed, they can be recalled or actioned by any number of people at the same time, if access is granted.Because documents can be accessed and shared quickly and easily, installing Filestream's document management system leads to a drastic reduction in the need for expensive copying, saving time and toner.Add to that the increase in productivity and the better service offered to customers by having immediate access to documents from any desk top PC or mobile device.Manual filing cabinets take up an appreciable amount of office floor space which can be released by installing File Stream, making room for more desks and other necessary office equipment.New documents and linked documents can be created. Emails can be sent directly, and Filestream document management can be used as a contact management system and a diary.Office processes will be revolutionised and made more efficient by using the File Stream Workflow ModuleWhat Next? Find out more about a Filestream's document management system todayInstalling File Stream document management software will transform your business.